Kids Camp Church Coordinator

Home » Kids Camp Church Coordinator

KIDS’ CAMP CHURCH COORDINATOR

Welcome

Thank you for organizing Kids Camp for your church. We look forward to partnering together for a great experience for you, your team, and campers for Kids Camp at Lake Geneva Christian Center in Alexandria, Minnesota.

Website Resources

Contact Us

Contact the District Kids Camp Team at
Campwise Technical Support at 866-433-4548 (For faster account retrieval, mention KIDS CAMP, not Youth/Student Camp)

Volunteer Info

All Adult and CIT Registration is a 2-Step Process. Here is the 2nd STEP for the Online Registration that is required for Adult & Teen Volunteers

Please complete your registration HERE
1. - Video Reg Tutorial – Adult Volunteer
  - Video Reg Tutorial – Teen Volunteer
Enter Referrals in Campwise – Every volunteer that is not credentialed with the Minnesota District Council of AG needs to complete this step. IF YOU ARE A CREDENTIALED PASTOR WITH THE AG YOU DO NOT NEED TO COMPLETE THE 2nd STEP.

TEAM MEMBER JOB DESCRIPTIONS

All Job Descriptions are subject to updating at any time. Everyone on the Kids Camp team is to read the 2024 Kids Camp Manual prior to arriving.

Registration & Leader Information

Church Coordinator steps:

Start Here/Important Info: Church Coordinator Letter and Welcome Letter
Response Requested: Church Group Hold Request
Login: Campwise Coordinator Portal
Optional: LGCC Partial Scholarship Application
Bonus Info: Leader Checklist, Special Needs Policy, FAQ’s, etc.

Church Reservation for Group Hold

Due March 1st: Submit Group Hold Request Form. For a church or group with more than one child attending camp, please complete the form. This Group Hold request allows you to indicate a desired week, and to generate a Group Code for your campers to be grouped together.
FAQ’s for Group Holds

LGCC Partial Scholarship Application

Due May 15th: Lake Geneva Christian Center Partial Scholarship Application
Learn more via the form above. Each church is eligible for up to five scholarships. Please send the link to the families of the 5 campers that you have selected to apply for the scholarship.

Campwise: Coordinator Sign-In for Online Registration

There are two interfaces for Campwise 1) Campwise for Church Coordinators and 2) Campwise for Camper and Adults. The Campwise Church Coordinator website will be a central hub for you to identify status of registrants in your group, financials, and make suggestions for a Counselor and Camper Subgroups. Below are suggestions to getting logged in:
- Username: ____ Use the username that was emailed to you. If you did not receive an email and/or cannot remember it, please use the Forgot Username link.
- Password: summer – You will be directed to create your own password the first time you sign in. If you forgot your password, the security question is: “What is your favorite color?” The answer is: green. If you cannot remember your password, please use the Forgot Password recall.

Additional Information

Church Coordinator Checklist
Kids Camp Special Needs Policy
Personal Care Assistant Permissions
General FAQs
T-Shirts Cost: $15
Cancellation Policy – In the event that you need to cancel a camp registration, you will receive a refund. However, there is a $50 non-refundable fee that covers administrative costs.

BEFORE YOU ARRIVE

Promo Material

2024 Camp Themed Logo and Promotion Video via Google Drive
BGMC Offering at Camp – prepare kids in advance to catch the vision with this video for Worldserve.

Communication Templates

Camp Prayer Guide
Local Church – Camp Team Gathering Suggested Agenda
Campwise Registration Navigation Tips and Troubleshooting
Parent/Guardian Letter – in Word and PDF Format
If applicable, Letter for Parents Dropping off and Picking up at LGCC
If applicable, Vehicle Form for primary driver who is parking at LGCC during camp sessions.

Counselor & Camper Subgrouping

Due May 31st: Submit Counseling Group Form via Campwise Coordinator portal. This is your recommendation for how your Counselors should be grouped with campers (1:8 ratio).
In Campwise Coordinator portal > Tab, Online Forms > Counseling Group Forms. Prior to submission, please consider:
- Include each counselor and co-counselor/ CIT along with the names of each child in their counseling group. CIT’s do not count towards the eight kids per group maximum.
- Fill out each form as many times as you have groups. If you have six counselors, you will complete this form six times.
- One form per gender group, even if groups are not full (8 kids). There is a 1:8 adult to child ratio. No group should exceed eight kids.
- Optional, watch how to fill out the Counseling Group Form Video Tutorial

Day of Arrival for Camp

Prepare in advance to have a great day for arriving at Kids Camp. Follow this process for collecting “The 3 M’s” before departing for camp. For further specifics, reference the Coordinator Welcome Letter.

Medicine with Medication Form – All minors (Campers, CITs, Teen Volunteers) bringing medications to camp, need to include this form with the medication in its original packaging in a labeled zip lock bag.
Money – cash only.
Mail for Campers – optional, for loved ones to send with you an addressed envelope with a letter for a camper.

Once on site at Lake Geneva, these Arrival Instructions will help you navigate your first steps.

Children’s Ministries is taking an active role in strategizing with all of the Assemblies of God ministries and resources focused on children and those that minister to them.

SEEK | SERVE | TRAIN